Audio Visual Technical Needs Form Audio Visual Tech Needs Form To the event planner: Please send this form to each of your presenters to fill out the best of their ability. All forms need to be completed 2 weeks prior to the event or events@goshen.edu must be notified ASAP. Step 1 of 5 20% Name of Event*Date* Date Format: MM slash DD slash YYYY Time* : HH MM AM PM Email* Host of Event:* First Last If this presenter is a Non-GC presenter they are required to fill out the recording release form.Presenter:* First Last If this presenter is a Non-GC presenter they are required to fill out the recording release form.Website Please forward this link onto your Non-GC presenterHow are you Hosting this Event?*Only Virtually (produced day of)Pre-recorded VideoHybrid (Virtually and In-person)Only In-PersonDo you need ITSMedia to Help Pre-Record Your Event?YesNoMaybeI am recording my own videoITSMedia can help with pre-recording an event to be live-streamed or archived. ITSMedia will only record one camera unless your event is in a space with multi-camera capabilities. ITSMedia is not a professional video studio and will only provide minimal editing of a switched video feed. What is your preferred streaming platform for your event?*Zoom Basic AccountZoom Pro (up to 300 people)Zoom Large Group Meeting (up to 500 people)Zoom Webinar (panelists, up to 500 people, Q&A)Zoom Pro or Webinar Account Streamed to Youtube, Facebook or goshen.edu/livestreamGoshen College Livestream Page (goshen.edu/livestream)Goshen College Facebook Page (facebook.com/goshencollege)Goshen College Youtube Page (youtube.com/goshencollege)Youtube (you provide the stream key)Facebook (you provide the stream key)Multiple DestinationsOtherStreaming to the GC branded pages will only be available to specific tiers of events. Most Zoom events will be scheduled and hosted by event organizers but will need to be put on the calendar. Please List the Desired Streaming Site here:*Do you need a technician to help moderate your Zoom meeting?YesNoPreferred Event Location:CMC SanctuaryCMC Fellowship Hall NorthCMC Fellowship Hall SouthCMC Fellowship Hall North and SouthCMC KoinaniaMC SauderMC RiethAD 28Umble TheaterUmble YostMultiple LocationsOtherOther Location Preference?*Multiple Location Prefrences?*If you have a program or schedule for your events please upload it here: Drop files here or Please List any Additional Information or Concerns about Streaming Your Event Here: AmplificationThis is a section for needs pertaining to music playback, microphones and band needs.Does your event require amplification?*YesNoNot SureAmplification is the process of increasing the volume of the sound so it may be heard better by people in spaces.Do you need microphones?* Podium Microphone Headset Microphone Lapel Microphone Wireless Handheld Microphone Wired Handheld Microphone No Microphones Needed *Please Note* The microphones you want may not be available in the space your event is hosted in.How many microphones are needed?*Do you need audio playback? CD Playback Streaming Playback (youtube, pandora, spotify, apple music, etc) Device Playback (Ipad, iPod, laptop etc) Other No Audio Playback What "other" audio playback will you be using?*What program are you using to stream your audio?*What device are you bringing to stream your audio playback?*Please be as specific as possible so we can have the proper adapters set up for you. Please list the year, make, and model (2019 Google Pixel 4). Please bring your own adapters as back up. Do you have instruments or band amplification needs?* Yes No Performers are Providing Their Own Equipment Please specify what instruments need amplification:*Are you requesting a soundcheck prior to the start of the event?* Yes No Maybe What Date?* Date Format: MM slash DD slash YYYY What Time?* : HH MM AM PM Please upload a stage plot, input list or pictures here: Drop files here or Please write any questions or notes about your amplification or audio set up here: Projection NeedsDo you need video, laptop, or projection setups?Do you need projection?*YesNoNot SureProjection is the presentation of images such as pictures, powerpoints and video on a surface, usually pertaining to projections screens and TVs.What device will you be projecting from?*ITSMedia Provided LaptopPersonal LaptopPersonal Device (phone, ipad, tablet)Please Note: If using a personal device, ITSMedia will not manage your device or provide specific adapters. Please bring all of those items with you.Do you prefer using the Windows or Mac Operating System?*Windows OSMac OSIt doesn't matter to me.What programs will you be using for your presentation?* Google Slides Keynote (Mac Only) Powerpoint Prezi Webbrowser (safari, chorme, firefox) Other What other programs will you be using for your presentation?Please tell us the make, model and year of your personal device:*For example Apple Macbook Pro 2011, 2019 Google Chromebook, etc.Will your presenation have audio?*YesNoMaybePlease answer this question if you are showing video from your presentation such as youtube, mp4, songs, audio clips etc, we will need to make sure we are set up properly and your audio is connected.What time will you start presentation during your event? : HH MM AM PM Additional notes about your presentation? RecordingDo you want your event to be audio or video recorded?Do you want your event to be recorded?*Audio RecordingVideo RecordingBoth Audio and Video RecordingI do not want my event to be recordedAudio Recording Delivery* CD Digital Delivery Video Recording Delivery* DVD Digital Delivery What email would you like to receive the digital .mp4 files?*Files will be sent to a specified email through google drive. What email would you like to receive the digital .mp3 files?* Files will be sent to a specified email through google drive. CD Price: $2.00 The first CD is free. Every Additional CD is $2.00 per CDDVD Price: $2.00 The first DVD is free. Every Additional DVD is $2.00 per DVDHow many CD's do you need?*ITSMedia will not duplicate copywritten materials. We will only duplicate multiple copies of original content.How many DVD's do you need?*ITSMedia will not duplicate copywritten materials. We will only duplicate multiple copies of original content.GC Media Copyright WaiverBy obtaining this file I agree to defend, indemnify and hold harmless Goshen College, its affiliates and licensors and their respective officers, directors, employees, contractors, agents, licensors and suppliers from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses or fees (including reasonable attorneys’ fees) resulting from breach of this Copyright Waiver or violation of the warranties provided herein, without limitation. Upon obtaining these files you assume responsibility for any legal action that may result from the duplication, digitization, or distribution of these items.Consent* I agree to the GC Media Copyright Waiver.Signature* Almost Done!Final Thoughts?Please list any final comments, questions, or concerns here:Privacy Policy AgreementBy submitting this form, I give permission for my form submission and visit to this website to be tracked, to have the data I provided and information about my browser stored, and for this information to be shared with select third parties as outlined in the Privacy Policy. I agree